AxiomAxiom

Privacy Policy

Last updated: September 11, 2026

1. Introduction

This Privacy Policy explains how FunctionX Technologies ("FunctionX", "we", "us") collects, uses, and protects information through Axiom — our school administration platform, consisting of the Axiom web admin panel and the Axiom mobile apps used by school staff, teachers, parents, and students. Axiom is built for schools ("Institutions") that use it to manage their own students', parents', and staff members' records. For most of the personal data described below, the Institution you or your child is enrolled with or employed by is the data controller, and FunctionX acts as the data processor / technology provider on the Institution's behalf. Any questions about how a specific school handles your data should first go to that school's administration; questions about the Axiom platform itself can be directed to us using the contact details at the end of this policy.

2. Information We Collect

Account & identity information
Name, email address, phone number, role (e.g. parent, teacher, student, staff), and school affiliation, collected when an Institution creates an account for you.
Authentication data
A securely hashed password, and one-time passcodes (OTP) sent via SMS or email to verify sign-in or password resets. If you enable biometric sign-in, your fingerprint/face data never leaves your device — Axiom only stores a flag that biometric sign-in is enabled and a short-lived token, never the biometric data itself.
Student academic & administrative records
Attendance, homework, exam results, report cards, timetable, fee and billing records, admission and certificate documents, library and transport records, and similar records the Institution maintains as part of running the school.
Health & welfare information
Where an Institution chooses to use these modules: medical/welfare notes, discipline records, and counselling records, visible only to authorized school staff and the student's own parent/guardian.
Safety & location data
For schools using transport/safety features: school bus GPS location, geofence entry/exit events, and SOS alert details (time, location, and status of the alert) shared with the Institution's designated safety contacts and the relevant parent/guardian.
Communications
Messages sent through Axiom's in-app messaging between parents and teachers, notices/announcements published by the Institution, and push notifications. Message content is visible only to the sender, the recipient, and authorized school administrators.
Photos & documents
Profile photos, ID card photos, and documents uploaded by the Institution or by you (e.g. as a message attachment), stored securely and accessible only to authorized users at that Institution.
Device & technical data
IP address, device type and operating system, app version, and a push-notification token used to deliver alerts to your device. This is standard technical data collected automatically by any mobile app or website.
Contact form submissions
If you fill out the contact form on this website, we collect the name, email, and message you provide, solely to respond to your inquiry.

3. How We Use Information

  • To operate the core features you and your Institution use Axiom for — attendance, academics, fees, communication, and safety tracking.
  • To send OTP codes, login alerts, and other account-security notifications.
  • To send notices, homework updates, exam results, and other school communications the Institution publishes.
  • To deliver push notifications for safety alerts, messages, and announcements.
  • To maintain the security, integrity, and reliability of the platform, including detecting and preventing misuse.
  • To respond to inquiries submitted through this website or to you or your Institution directly.

4. How We Share Information

We do not sell personal data. Information is shared only:

  • Within the Institution — with the teachers, administrators, and parents/guardians who need it to carry out their role (e.g. a class teacher sees their students' attendance; a parent sees only their own child's records).
  • With service providers who help us operate Axiom under contract — for example, our SMS/email/push-notification delivery provider, and our cloud hosting provider — who are only permitted to use the data to provide that service.
  • When required by law, regulation, or a valid legal request, or to protect the rights, safety, or property of FunctionX, an Institution, or any individual.
  • With your (or your Institution's) explicit consent for any other purpose.

5. Children's Privacy

A significant part of the data in Axiom belongs to students who are minors. This data is collected and provided by the Institution the student is enrolled at, under the consent and enrollment agreement between the Institution and the student's parent or legal guardian — Axiom does not collect data directly from children outside of that relationship. Parents/guardians can review or request correction of their child's data by contacting their Institution's administration, or by writing to us at the contact below and we will route the request to the relevant Institution.

6. Data Security

  • All data in transit between the app/browser and our servers is encrypted (HTTPS/TLS).
  • Passwords are stored using one-way cryptographic hashing — we cannot see or recover your actual password.
  • Access to student, staff, and parent records is restricted by role — a user can only see the data their role and school affiliation entitle them to.
  • Biometric authentication data is processed entirely on your device by the device's own operating system and is never transmitted to or stored on our servers.

7. Data Retention

We retain personal data for as long as the Institution's account with Axiom is active, and afterward for as long as reasonably needed to comply with the Institution's legal, regulatory, or record-keeping obligations, or until the Institution instructs us to delete it. You can request deletion or export of your data through your Institution's administration, or by contacting us directly.

8. Your Rights

Depending on your location and applicable law (including India's Digital Personal Data Protection Act, 2023), you may have the right to access, correct, or request deletion of your personal data, withdraw consent, or lodge a complaint with a data protection authority. Because most data in Axiom is controlled by your Institution, the fastest way to exercise these rights is usually through your school's administration — but you're welcome to contact us directly and we will assist or route your request appropriately.

9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. We will update the "Last updated" date below when we do. Continued use of Axiom after a change means you accept the updated policy.

10. Contact Us

If you have questions about this Privacy Policy or how Axiom handles personal data, contact us at:

FunctionX Technologies
Faridabad, Haryana, India
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